UA Green Fund

FAQ

Mini Grants Application Details

MINI GRANT INTRODUCTION AND MISSION

Introduction

Each year, the Green Fund Committee accepts proposals from University of Arizona students and employees for projects that serve the Green Fund's goal of making the University of Arizona a more environmentally sustainable institution. Offering two options for funding–Annual and Mini Grants–the Committee seeks to inspire students, staff, and faculty to propose solutions to sustainability challenges of any size and scope.

The Committee allocates up to $30,000 per year for Mini Grant projects, with a cap of $1,500 per proposal. Mini Grant proposals are accepted September through April. Proposals should be submitted at least two months prior to the project's anticipated start date. This will allow time for the Committee to thoroughly review each proposal and distribute funds accordingly. All Mini Grant-funded projects must be completed by June 30th regardless of their start date.

The Green Fund Mini Grants program is designed to fund projects that implement applied solutions to UA campus sustainability challenges. Mini Grants cannot cover travel, but may be used for research when the research aligns with the mission of the Green Fund. Mini Grants may also be used to fund students' hourly wages, as long as the project adheres to all rules and regulations listed in the Office of Scholarship and Financial Aid Student Employment Manual.

Information about additional UA grants that will fund travel, research, and personal services can be found via the links below:

University oversight of the Green Fund Committee is provided through the Office of the Vice President for Student Affairs and Enrollment Management, and the Committee follows established University business procedures and policies. The Green Fund Committee's bylaws are available here.

Green Fund Committee Mission Statement
The Green Fund Committee allocates funding for projects designed to make the University of Arizona a more environmentally sustainable institution. Criteria for grants vary, but with a focus on sustainability and an emphasis on student involvement and campus collaboration, the Committee has offered funding to projects in the past that worked to:

  • Increase the percentage of renewable energy used at the UA,
  • Improve energy efficiency of campus buildings,
  • Promote water conservation,
  • Reduce the amount of waste generated on campus,
  • And promote education, research, and outreach initiatives directly related to environmental sustainability at the UA.

B. PROJECT GUIDELINES

  • Projects must directly address the environmental sustainability of the University of Arizona.
  • Projects must directly or indirectly benefit students of the University of Arizona.
  • Proposal authors must agree to work closely with the Green Fund Committee marketing team on marketing and communications issues related to the project.
  • Projects must be completed within six months of funding, or by June 30th–whichever comes first.
  • Proposals must include a detailed budget listing expense items, descriptions, and amounts, and must be created using the Green Fund template. Please access the spreadsheet here.
  • Mini Grants may be used to provide student hourly wages, and information regarding student hourly wages can be found in the Student Employment Manual. Project managers must offer wage rates consistent with the wage schedule. Mini Grants may not be used to fund assistantship positions.

C. PROPOSAL PROCESS & REQUIRED INFORMATION FOR MINIGRANTS

Proposal Process

University students and employees who would like to apply for Mini Grant funding must submit a proposal via the Green Fund site by April. Check the home page of the Green Fund for specific due dates. The proposal should be submitted to the Green Fund Committee here.

  1. Project Members list – Proposals must include a list of all project members, their contact information, and an outline of their roles within the project. The Green Fund Committee pays special attention to proposals developed, submitted, and led by students, but you don't need to be a student to submit a Mini Grant proposal.
  2. In this section, be sure to identify the project's business manager. Note that "business manager" is a UA-designated title, meaning your project's business manager must be a UA employee who has access to a UA business account. This account is where any money awarded to your project will go. The business manager should collaborate with you (whether you are a member of the UA student body, faculty, or staff) on filling out the budget section of your Mini Grant proposal. This person also agrees to be responsible for the financial side of things if your proposal gets funded. All UA departments have a business manager, so a good way to find one who can help with your project/proposal is to ask the administrator of a department closely related to your project.

  3. Project Description – (300 words). This introduction to your vision should include a descriptive title, a summary of your project, and should describe what you hope the impact of your project will be. Reading your project description, the Green Fund Committee should know what you plan to do, how you plan to do it, and how your efforts will impact sustainability at the University of Arizona.
  4. UA Student Involvement/Benefit – More on this below.
  5. Project Timeline – Provide a project timeline. List anticipated project start and completion dates. Projects must be completed within six (6) months of funding and projects must be completed by June 30th regardless of the date in which the project received funding.
  6. Marketing – Provide a detailed description of how the Green Fund will be recognized as providing financial support for the project/event. For example, printed promotional or marketing materials should display the Green Fund logo and list the Green Fund as an event/project sponsor. If a project includes permanent installations, a plaque or sign should be mounted or placed nearby to indicate financial support by the Green Fund.

Advice for Describing Benefits to UA Students (above).
The UA Office of Sustainability has broken student engagement down into five levels. In your proposal, identify the level(s) at which you plan to engage students, and describe how this engagement will happen. All other things being equal, projects that foster greater and more meaningful student engagement are more likely to receive funding. Be specific about how UA students will be engaged by your proposed project at each applicable level of engagement, and estimate the numbers of students who will be engaged at each level. Count each student only once and place them in the highest level of student engagement applicable. If your proposal is funded, you will be asked to update/confirm these numbers at the end of the project.

The Green Fund Committee realizes UA students are one of the University's most important resources for making the UA more sustainable. Active student engagement at any level reflects the willingness of UA students to roll up their sleeves and pitch in to make a difference on campus. Likewise, experiential learning is at the heart of many successful Green Fund proposals and should not be overlooked in proposal writing. Green Fund ideas can influence students in a number of ways, and students do not necessarily need to be involved at the administrative level for your project to receive funding.

The Five Levels of Student Engagement:

  1. Administrative Co-Leader: A student engaged at this level decides how a Green Fund project will move forward, who will be placed in the project's leadership positions, and who will work with administrators, faculty, and staff to complete the project.
  2. Coordinator: Every project has multiple components that need to be completed for the project to be successful. A student coordinator manages one particular component, and helps make decisions concerning that aspect of the project.
  3. Student Worker: A student engaged at this level works consistently on a project – for example by collecting data, completing delegated tasks, or helping make particular aspects of the project happen – without making project decisions.
  4. Student Volunteer: Student volunteers participate in a project for as little as a few hours, and help to perform basic tasks. Volunteers learn about the project, but may not have a thorough background in the big picture of the project, and do not make project decisions.
  5. Experiential Learner: A student engaged at this level is not involved in developing or implementing a Green Fund project, but learns something about campus sustainability as the result of one, perhaps by attending an event, seeing a process, benefiting from results, etc.

Metrics
The Metrics section of the Mini Grant proposal is where you explain to the Green Fund Committee how you propose to impact sustainability at the UA and what plans you have to measure and track that impact. Be sure to explain:

  1. Desired impact(s) your Mini Grant project would have on environmental sustainability at the UA,
  2. Strategy/strategies you are proposing for achieving this desired impact(s),
  3. Your plan for measuring and reporting the impact your Mini Grant project achieves, either quantitatively or qualitatively.

Budget

Please download, fill out, and submit the Green Fund Budget Template, available here. The upper part of the fillable spreadsheet should show how you will spend funds allocated by the Green Fund. The lower part of the spreadsheet should be used to show funds received from other funding sources. Green Fund grants may only be spent on items approved in the proposal. Spending out of category is not allowed.

Completed Mini Grant applications and budgets should be submitted to the Green Fund Committee here.

D. MINI GRANT CLOSURE

A final report must be submitted via the Green Fund website within 30 days of project completion.

Final reports should:

  1. Provide desired impacts and outcomes from your original Green Fund proposal, and how you proposed to achieve and measure those impacts and outcomes.
  2. Also, provide a summary of actual impacts, especially benefits to UA students and sustainability goals.
  3. Discuss differences between desired and actual impacts and outcomes with a goal of improving the Green Fund Committee's understanding of similar projects that may be proposed in the future.

Comments/Questions
Comments or questions about the Mini Grant application process may be submitted via the Green Fund Committee's online form.